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Bookkeeping & virtual assistants for hospitality businesses

Running a hospitality business is non-stop. Whether you run a restaurant chain, a busy pub, or an events company, it’s demanding and there’s no such thing as nine to five. Bookkeeping? The last thing you want is to be knee-deep in spreadsheets at midnight – which is where we come in.

Reliable, responsive and fuss-free bookkeeping and admin for hospitality businesses

Hospitality accounting is complex and rarely fits into neat boxes. But at Feral HQ, we revel in a challenge. We work with limited companies, multi-venue operators, and fast-growing brands across the hospitality sector who want expert support with zero corporate waffle.

Our approach is simple: no fluff, no jargon – just smart bookkeeping and administrative support tailored to the hospitality industry. We’re straight-talking, organised, and here to keep you moving in the right direction.

Your total finance and admin solution

Feral HQ is here to make your life easier with bookkeeping services tailored to hospitality businesses. So say goodbye to time-consuming data entry, the payroll headache, and mind-numbing VAT returns. Our team is here to tame the chaos and give you financial clarity.

Hospitality business we work with

Feral HQ was founded to help businesses like yours save time and money. We do so much more than just balance the books. Our team of expert virtual assistants and bookkeeping specialists is seriously organised, on the ball, and ready to roll up their sleeves.

Restaurants

Margins matter. A lot. We help restaurants track cash flow, manage expenses, and stay on top of revenue. Whether you’re a growing chain or a family-run café, we can manage accounting tasks behind the scenes so you can focus on diners, not digits.

Pubs

From handling wet and dry sales to managing endless supplier invoices and late-night staff pay, we know how pubs tick. We can integrate seamlessly with your point-of-sale systems, help with VAT, and provide financial reports that actually tell you something useful.

Event companies

Your world is high-pressure, whether you’re planning corporate black-tie galas, warehouse pop-ups or kids’ parties. Feral HQ can help you track multiple revenue streams, manage seasonal variations and stay on top of costs.

Hotels

Successful hotels rely on smooth operations and well-managed finances. From room bookings to conferencing, bar tabs to banqueting, managing cash flow across departments takes serious coordination. We’ll help you keep it seamless behind the scenes.

Our services – your complete bookkeeping and admin solution

Here’s how we can help tame your books and business operations:

Cash flow management

Managing cash flow is make-or-break in hospitality. From slow seasons to sudden spikes, lean months to booming weekends, we’ll keep your cash position clear, your bills paid, and your financial records accurate. By tracking income and outgoings properly, you’ll have confidence when making business decisions and planning for the future.

Learn more >

Cost control

Cost control doesn’t mean cutting corners. It means understanding where your money’s going and why. We’ll help you monitor supplier invoices, spot waste, and identify cost savings without compromising on quality.

Learn more >

Revenue and expense

Profit margins in hospitality can be razor-thin, so financial management matters. We’ll track payments, align expenses with revenue, and give you financial information to help you make decisions and protect your profit margins.

Payroll management

Staffing in hospitality is wild – we get it. With split shifts, seasonal fluctuations and last-minute hires, payroll can get messy and eat up hours of your time. We’ll take on payroll processing so wages go out on time and you stay compliant.

Financial reporting

Every successful business needs clear sight of its numbers, and we can turn your financial data into actionable insights. By generating financial reports, we can give you the clarity you need to make everyday decisions and for long-term financial planning.

Cloud-based bookkeeping software

We use the latest bookkeeping software to keep things slick and accessible. From Xero and QuickBooks to Sage, Lightspeed, and EPOS Now, we integrate cloud-based bookkeeping software with your hospitality systems so you can save time and reduce admin. With efficient workflows and data security built in, you’ll always have accurate financial records you can trust.

Virtual admin

Hospitality doesn’t sleep, so you can’t afford to be buried in admin. As your dedicated virtual assistant, we can take the everyday tasks off your plate so you can focus on guests, service, and growth. We understand the quirks of the hospitality industry and offer hands-on support that actually makes a difference.

The Feral HQ Power Hour

The Power Hour is a focused, no-nonsense session to fix whatever’s getting in the way of your hospitality operations. In just 60 minutes, we’ll cut through the chaos, tackly your biggest challenges, and leave you with clear, practical next steps.

Book your Power Hour today >

Ready to tame the chaos?

If you’re ready to save time and streamline your financial processes, talk to us about hiring a bookkeeping virtual assistant today.

Book a consultation and discover how our VA and bookkeeping support can transform the way you run your hospitality business.

Fabulous bookkeeping service...

“Fabulous bookkeeping service. Taylor at Feral HQ has been doing my books for over 2 years now, she’s amazing and so down to earth making it feel super relaxed and easy to submit my numbers each month. It can feel scary when you’re not comfortable with numbers, and as a small business it can feel scary letting someone in on your business details – but they handle everything amazingly and make you feel so comfortable. Couldn’t recommend them enough! Thank you Feral HQ!”

Gemma Child

[5-star Google review]

Definitely knows her stuff...

I could not recommend the Construction Power Hour enough, after chatting with Taylor and answering the initial fact finding questions we found that we were using a few really good apps and processes already, the insight Taylor gave into these apps however and suggestions on where we were under utilising them was invaluable.

She definitely knows her stuff.

The report we received within 24 hours was clear and concise, it made new recommendations in each area and suggested the way it would benefit us. The things to do page was also really helpful for us to break everything down and focus on our next steps.

All in all, I loved it! Such a good process and experience from beginning to end! Thank you!

Future is bright with Feral...

We have been working with Taylor at Feral HQ for nearly two years and we are completely happy with the services being provided.

Taylor and colleagues are professional, helpful, responsive, and cost effective for the services we require.

Feral HQ are always transparent and are more than happy to provide advice to help grow our business and find more efficient methods of bookkeeping & accountancy.

We look forward to a bright future working in partnership with Feral HQ.

XXX

Frequently asked questions – bookkeeping virtual assistants for hospitality businesses

Can you handle tips and seasonal payroll?

You bet. We’re used to handling complex pay structures, pooled tips, and seasonal variations in staffing. If it’s part of your world, it’s part of ours.

Do you work with specific software?

To ensure your workflows and accounting services are seamless, we can integrate your point of sale systems and booking platforms. We work with a range of bookkeeping software platforms, like Xero, QuickBooks, Sage, EPOS Now, and Lightspeed. Whether you’ve already got tools in place or need a recommendation, we’ll help you pick the best fit for your hospitality business.

Have a question? Please feel free to get in touch with us.

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